The Union is increasingly being asked by Clerical staff how overtime hours should be recorded. The answer is simple – ALL overtime should be reported on your time sheet. Overtime for full time (7 hours/day) Clerical staff begins after 7 hours in one day. If a member is assigned less than 7 hours per day, overtime begins only after having worked 7 hours in one day. Hours between those assigned and a full 7 hours in one day are considered extra hours at straight pay, and cannot be banked. Only hours worked after 7 hours in one day can be banked.
Being paid for overtime hours or banking the hours is the individual’s choice. If anyone chooses to be paid for overtime (at 1.5 times your wage rate), simply enter the overtime hours in the appropriate column on your time sheet. If you choose to bank the hours for use as time off at a future date, write BO (bank overtime) beside the overtime hours entry on your time sheet. If you do not indicate that you wish to bank the overtime, you will be paid out on the next pay period.
Throughout the years, members were working overtime and recording their extra time on sheets kept “in house” and not recorded on their time sheets. This is a violation of our Collective Agreement; overtime is a right that your Union has fought hard for and continues to defend to ensure that members are paid properly for their work. In addition, many members were accepting hour for hour for time worked, when overtime should be 1.5 times regular pay. Please don’t cheat yourself out of what you have rightfully earned!
Administrators are well aware of how their employees should record overtime. A memo from HR was sent out last week to Administrators (as every year) explaining that overtime must be properly recorded on bi-weekly time sheets.
If anyone is instructed not to record overtime hours on their time sheet, please contact the Union immediately.